Internal Event Planner
Follow Your Genki to North America's largest, state-of-the-art Life Science Manufacturing Facility & CDMO
The work we do at FDB has never been more important—and we are looking for talented candidates to join us. We are growing our locations, our capabilities, and our teams, and looking for passionate, mission-driven people like you who want to make a real difference in people’s lives. Join FDB and help manufacture the next vaccine, cure, or gene therapy in partnership with some of the most innovative biopharma companies across the globe. We are proud to cultivate a culture that will fuel your passion, energy and drive - what we call Genki.
We are growing our locations and are investing more than $2 billion into establishing a new large-scale manufacturing site for biopharmaceuticals in the United States to accelerate the growth of our Bio CDMO (Contract and Development Manufacturing Organization) business. This will be the largest end-to-end cell culture CDMO provider in North America.
The new site will offer end-to-end solutions to our customers looking to manufacture biopharmaceuticals in the US. In addition to drug substance manufacture, it will also provide automated fill-finish and assembly, packaging, and labeling services. The new state-of-the-art facility is located in Holly Springs, North Carolina, United States.
As our new Internal Event Planner, you play a key role in our work to ensure an amazing work culture at our new Holly Springs facility. At Fujifilm Diosynth Biotechnologies, we cherish our People First mindset, and we are very passionate about creating a workplace where everyone feels included with a strong sense of belonging. Your work as our internal event planner will be pivotal in creating an engaging environment for all employees.
As our Internal Event Planner, you will lead the planning and execution of site wide company events both small and large sizes. You will manage end to end planning and execution of events along with managing a wide range of internal- and potentially external relationships and stakeholders.
To be successful, you must be passionate about people, self-motivated and an enthusiastic partner in the events space.
The ideal candidate is also a positive team player, structured planner, detail oriented, able to multitask and is willing to roll up their sleeves and do what it takes to get the job done.
Plan and organize internal events, which includes, but is not limited to: researching and hiring vendors, aligning agendas and speakers, booking venues, planning transportation, inviting participants, planning activities, packing event materials and creating name badges and signage.
Communicate directly with stakeholders throughout the event planning process to provide updates, align on event goals, coordinate guest list and vendor specifications, and ensure all parties understand relevant information and details.
Collaborate and coordinate / project manage extensively across our many functions to execute evets, including but not limited to: Internal Communications, Facilities, Safety (EHS), Procurement, our People First Committee, External Relations, our Executive Assistants and key stakeholders.
Meet with leaders and executives as necessary to discuss and plan event specifications such as scope, format, budget, administrative details, and special requirements.
Negotiate contracts with venue personnel, caterers, A/V providers, and other vendors to acquire necessary services and activities for events while meeting budgetary objectives.
Plan, Monitor, Host and execute events from preparation and set-up through teardown / clean-up to ensure adherence to planned format, compliance with regulations, resolution of issues, and overall satisfaction of participants.
Perform post-event tasks promptly such as evaluating with stakeholders to ensure satisfaction, reviewing invoices and bills, approving payments, and documenting issues and resolutions.
Evaluate potential locations, providers, vendors, and other professionals frequently to determine viability for future events and build a personal knowledge base to better serve stakeholders.
Other duties, as assigned.
High School diploma or GED, required. Bachelor’s Degree, preferred.
3+ years of experience in corporate events, events management, or at event agency
Previous onsite event experience is required, as is ability to be onsite in Holly Springs face-to-face on a daily basis
Experience working with all levels of management, including executives
Experience managing a high volume of projects, events and vendors
Excellent written and verbal communication skills
Experience supporting multiple events of varying sizes at any one time
Detail-oriented and reliable with good time-management skills
Ability to work in a fast-paced environment with competing deadlines
Excellent project management skills and ability to drive events from idea to execution involving a number of collaborators
FDBN is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identify or any other protected class. If an accommodation to the application process is needed, please email FDBN_PNC@fujifilm.com.
To all agencies: Please, no phone calls or emails to any employee of FUJIFILM about this requisition. All resumes submitted by search firms/employment agencies to any employee at FUJIFILM via-email, the internet or in any form and/or method will be deemed the sole property of FUJIFILM, unless such search firms/employment agencies were engaged by FUJIFILM for this requisition and a valid agreement with FUJIFILM is in place. In the event a candidate who was submitted outside of the FUJIFILM agency engagement process is hired, no fee or payment of any kind will be paid.
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