HR Coordinator

Overview

To actively support the achievement of overall organizational goals by assisting in delivering robust HR processes and activities: ensuring accurate administration and documentation through full employee lifecycle; delivering accurate HR data and assisting in ensuring legally compliant first line HR support while maintaining positive employee relations. Work with HR Manager to ensure worker satisfaction through education of HR policies and by fostering a positive work environment. You should be highly organized, detail-oriented, and most importantly, personable and approachable with the ability to maintain confidentiality.

External US

ABOUT FUJIFILM

About the Global Business: Celebrating our 80th anniversary in 2014, Japan’s pioneering photographic film maker, Fujifilm has leveraged its imaging and information technology to become a global presence known for innovation in healthcare, graphic arts, optical devices, highly functional materials and other high technology products. We use leading-edge, proprietary technologies to provide top-quality products and services that contribute to the advancement of culture, science, technology and industry, as well as improved health and environmental protection in society.

Anchored by an open, fair and clear corporate culture and with leading-edge, proprietary technologies, Fujifilm is determined to remain a leading company by boldly taking up the challenge of developing new products and creating new value.

About FUJIFILM Locally: FUJIFILM Imaging Colorants, Inc. is part of Fujfilm’s Ink Solutions Group comprised of 4 companies based in the UK and USA responding to the Group CEO and COO responsible for 3 of the businesses including FFIC Inc. FFIC Inc. has a manufacturing site in New Castle, DE where aqueous dyes, colorants, and inks are made to support the InkJet digital printing market.

KEY RESULT AREAS/DELIVERABLES

The job holder is responsible for balancing the need to adhere to routine HR Processes with providing timely first line face-to-face support. Based at the New Castle site, to deliver and improve recurring HR activities.

Deliver routine employee lifecycle HR administration and documentation.

Maintain HR Information System

Ensure compliance with standards.

Provide HR Support - including assisting with the recruitment process, supporting positive employee relations and policy interpretation.

KEY ROLES & RESPONSIBILITIES

The job role involves 4 core responsibilities: Supporting commercially viable HR practices; Provide effective and efficient business driven HR support; Advance business performance in relation to the organisation’s objectives; Lead co-workers to success. The responsibilities associated with each are outlined below.

Support of commercially viable HR practices

Maintain and utilise HR Information System to manage and capture data, allow analysis and provide accurate extraction of information in timely fashion

Ensure accuracy of HR and Payroll Data, Generate and Process employee documentation through full employment lifecycle

Maintain strong record management practices in all areas, particularly employee files, job descriptions, training documentation

Support implementation of a robust and integrated training records system that evidences employee competence

Maintain and continuously improve systems to ensure compliance with formal audited standards such as ISO and FF Corporation

Provide effective and efficient business driven HR support

Support development of HR data and trend analysis

Proactively administer pre-employment checks, absence data, PTO usage, service awards, promotions, terminations, exit processes, org charts, addressing issues appropriately

Maintain employee services such as LOA and benefits through 3rd party or HLUS organizations.

Support recruitment and restructuring processes and campaigns

Deal with all matters confidentially and with discretion

Advance business performance in relation to the organization’s objectives

Provide support to continuous improvement of performance management system

Continuous improvement of Talent infrastructure including on boarding, development planning, exit management

Supporting benchmarking of HR practice, taking opportunities for improvement

Lead co-workers to success

Forge collaborative relationships with HR colleagues, the site and wider FUJIFILM

Provide credible guidance and interventions which are followed by the business

Act as an ambassador supporting the organisational values and goals from within the business

Embed the core values of the business in policies, procedures, communications and activities

Give clear direction and set expectation for employee interventions

Support ad hoc projects and tasks as required.

EXPERIENCE

An experienced HR Representative with a track record of supporting business goals. Comfortable with detail and with a focus on creating structure, order and evidence while retaining the vision of the overall strategy. Charismatic and approachable with the ability to flex their style to suit situational requirements, can communicate effectively across a range of groups while retaining authority as a functional expert.

Bachelor’s degree, along with 2-4 years of related HR experience

HR system and data management experience

Track record of supporting achievement of externally audited standards

Experience supporting effective HR guidance.

Current working knowledge of US employment law

Experience supporting line managers

Demonstrated ability to successfully balance response to ad hoc HR queries against the constraints of regular activities and support to long term projects

Previous accountability for meeting standards and achieving targets

Experience in a manufacturing organization

KNOW-HOW AND CAPABILITY

Has a strong capacity to attend to the detail ensuring completion and consistency

Balances an effective approach to task and project completion with flexibility to respond to changing priorities and adapt appropriately continuing to achieve targets and deadlines

Seeks support appropriately, continuous learning

Self-aware, emotionally controlled, copes well under pressure, and demonstrates high levels of emotional intelligence

Exercises sound judgement with clear logic, consistent and fair approach

Exceptional personal drive and enjoys meeting stretching goals and overcoming challenges

Charismatic, positive and enthusiastic with a propensity for action and an ability to lead towards achievement of overall company goals from within the group

Analytically adept and an effective problem solver, identifying the root cause, combined with ability to communicate succinctly and effectively

Strong HR, legal and commercial comprehension balanced with ability to take account of the sensitivity for the individual, group and business

Highly effective communication skills, both externally and internally, potential to develop as a strong influencer and negotiator