Senior Project Manager

Overview

As a national leader in the construction industry, Suffolk is redefining what it means to build. We challenge the status quo every day by gathering the people, innovations, and partnerships that can explore and go after new ways to do our jobs. Our focus on high-performing teams and technology translates to groundbreaking solutions for all industry sectors and phases of building. We provide value throughout the entire project lifecycle by leveraging our core construction management services alongside vertical service lines, an approach that is revolutionizing the industry and making a permanent mark on the world of business. Join us for a thrilling experience that will energize you, challenge you, and propel your career.

About Suffolk

Suffolk is a national enterprise that invests, innovates, and builds. We provide value throughout the entire project lifecycle by leveraging our core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment and innovation research and development. We have $4.5 billion in annual revenue, 2,400 employees, and main offices in Boston (headquarters), New York, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. We serve clients in every major industry sector, including health care, science and technology, education, gaming, transportation and aviation, and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. We’re ranked #23 on the Engineering News Record list of “Top 400 Contractors.” And we’re proud to be a certified 2022 “Great Place to Work.” For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

The Role

Suffolk is seeking people who are bold. Curious. Innovative. Caring. Looking for the career opportunity of a lifetime. We’ll challenge and inspire you to be your very best. We’ll embrace what makes you unique and lift you up as you take chances. Here, you’ll find a place where you can act with purpose and integrity, bringing intelligence and grit to every aspect of your job. Join us for the chance to achieve your ambitions and build your legacy.

The Senior Project Manager is responsible for all project administration including all contractual requirements, agreements with trade partners, purchase orders, and risk management. This individual also manages general work performance and quality, and overall team progress against the project plan.

Responsibilities

Budget Updates:

Produce thorough forecast of Cost-to-Complete which drills down to identify potential exposures

Coordinate the use of Oracle with Expedition to readily identify exposures

Require the project team to track costs of field directives and back charges for forecasting purposes

Create detailed analysis of line-item exposures, particularly unit price contracts

Follow the Forecasting Calendar for on-time completion of forecasts

Teach the Standard Operating Procedures for budget updating to others

Change Order Management:

Require the project team to fully utilize Expedition to track all Proposed Change Order (PCO) items including in-scope and out-of-scope

Provide the Owner with up-to-date status reports relating to Changes

Require the project team to produce a monthly Owner Change Order (OCO) to prevent aging of PCO issues which further allows for timely closure of Changes with Subcontractors

Work to recover all legitimate GC costs relating to Owner Changes

Track the status of all Contract Allowances in Expedition and submits Change Order Requests (COR) when an over-run is likely

Require the project team to track all field directives and back charges in Expedition for timely processing on a monthly basis, i.e. composite clean-up, hoisting time, etc.

Project Close Out:

Establish an effective Close-out Plan early in the project which includes the early collection, review, and packaging of Contract close-out documents

Implement the use of the Noncompliance Reporting System

Require the team to utilize the Work list System to organize and manage the completion of phases of the work

Utilize the Completion-Compliance-Quality Form (CCQ) process for close-out

Teach close out process to other SCCI employees

Owner/Sub Requisition Process:

Require the project team to have the completed pay requisitions approved by the Owner no later than the 1st of each month

Produce an effective Schedule of Values

Establish a regimented process for the collection of payments no later than 30 days and subsequent efficient system for the payment to Subcontractors

Review the Hold Reports before payment is due to allow for timely handling of deficiency issues and payment to Subcontractors/Vendors

Cash Management:

Consistently manage the cash flow of the Project to maintain a fiscally responsible position for SCCI

Produce an effective Schedule of Values which supports a strong cash flow position

Review each Subcontractors initial Schedule of Values to prevent overpayment

Review Sub/Vendor requisitions to prevent payment of unsigned or unfunded Change Orders

Produce and update the cash model for the Owner to prevent surprises

Produce an accurate percent complete projection to support the SCCI financial management process

Meeting Management:

Establishes a meeting regiment for the Project Team which provides for effective communication and problem solving

Follow the SOP for focused meetings such as PM/PE, OAC's, subcontractor meetings, coordination meetings, Precon Sessions, etc.

Manage all meetings by agenda and work to time limits

Contract Logs:

Require the Project Team to assemble and maintain the Project Logs (Cash Management, Change Management, Noncompliance, Buy-Schedule, Contracts, Procurement, Submittals, RFI's, Safety, Hold Reports, Construction Schedule, Work lists) and periodically review for accuracy

Conduct focus meetings once per month to review the maintenance of those logs and drills down to identify potential exposures and issues

Subcontractor Relationships:

Establish a "Firm but Fair" approach to building relationships with Subcontractors

Promote an environment of organization and professionalism with Subcontractors

Address issues immediately with a non-performing Subcontractor to protect SCCI from resulting delay and potential impact

Exhibit B Purchasing Process:

Work with the Project Team, including Superintendents and Estimators, to consistently produce clear, thorough, and accurate Scopes of Work based on drilled down review of documents

Organize and administer a well-planned purchasing process to prevent the "Just in time" purchase of materials

Understand the priority of timely buy-out and gather the resources to meet the buy schedule

Schedule Management:

Provide leadership with the Superintendent to produce a clear, thorough, and accurate baseline Contract Schedule which rarely requires changes to the original logic

Track events, impacts, and changes in the schedule to allow for the management and prevention of delays

Lead the Project Team to focus on critical path matters to prevent non-excusable delays

Manage and distribute organized and efficient Monthly Updating Process in accordance with the SCCI SOP

Provide the Owner with written monthly updates of the Contract Schedule in accordance with the requirements of the Contract

Take decisive action with subcontractors that are impacting the schedule

Produce buy-out and procurement schedule and assist with writing monthly schedule narrative in conjunction with the Scheduling team

Risk Management:

Complete the buy-out process in a manner which permits the timely flow of work, prevents budget issues, contract executions, bonds, insurance, etc.

Write timely notices to Owner and Subcontractors

Secure CCD authorizations before proceeding with Changes

Take immediate action when a non-performing Subcontractor is likely to cause impact to the Project

Work to complete the submittal and coordination process no later than 180 days

Teaches a risk management regiment to others on the project team

Owner Relationship:

Work to establish a trusting and professional relationship with the Owner

Focus on keeping the Owner well informed of important matters to prevent surprises

Work to secure a strong letter of recommendation from the Owner for SCCI

Quality Management:

Provide leadership in the utilization of the Quality Management Program on the project, which outlines quality expectations

Participate with the project team to institute the use of First Delivery and Quality Benchmark Inspections as the work progresses

Implement the use of the Nonconformance Reporting System to track and manage deficiencies in the work

Require the use of mock-ups to establish the quality expectations as defined in the Quality Management Program

Team Leadership:

Strive to create synergy and a teamwork atmosphere on the project

Lead by example by establishing the work ethic guidelines for the entire team and therefore establishes the boundaries and expectations

Organize periodic team events and training sessions to advance the SCCI strategy of "Train & Develop Our People

Act immediately when personal conflicts emerge among the team

Mentoring/Training:

Oversee career and educational development of team personnel

Require the adherence of standard operation procedures and actively teach each process

Qualifications

Bachelor’s degree in applicable discipline and a minimum of 10 years of experience relative to project size and scope

Excellent business judgment demonstrated by consistently achieving profitability objectives and strong project close-outs with client and subcontractor relationships in good standing

Excellent organizational skills and attention to detail evidenced by a strong command of all applicable contract and legal provisions

Ability to consistently analyze and execute financial trade-offs which frequently involve dealing with incomplete data and ambiguity

Ability to constantly multi-task and handle competing priorities between Suffolk business needs, organizational issues, and sound customer relations

Possess judgment to know when to appropriately escalate issues up the chain of command

The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems

A strong sense of urgency and initiative. Able to quickly study and react to complex issues

Excellent problem-solving skills and the ability to confidently and decisively take action

Team leader with excellent diplomatic and communication skills, able to handle and resolve conflicts effectively in a firm but fair manner

Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring

Our good faith estimate of the compensation range for this opportunity is a base salary of $160,000-$210,000 if based in San Diego Market. Individual pay decisions will vary based upon the experience and qualifications of the applicant. This range is based upon San Diego market rates and determined by considering many factors such as external market salary survey data, internal data for comparable roles, and the operational and budgetary objectives of the company. Suffolk also offers a comprehensive benefits package as part of its overall compensation strategy.

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.