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Zupee , Manager , Procurement & Admin

  • 8-10 yrs
  • Not Disclosed

Job Description

Role , Procurement & Admin ManagerPosition Purpose Will be responsible for overall administration and procurement for firm. Procurement of varied products amongst all Tech, Services, Goods, Commodity and Non,Commodities category and is also be responsible for buying media and promotional material if need be. The primary objective of this position is to make effective and quality procurement with minimal cost. Develop effective Admin and procurement processes and ensure adherence. To develop and strengthening vendor base to maintain quality and effective delivery of material. Deliverables , Procurement 1. Develops strategic business plan for the procurement function in line with overall company plans. Driving the commercial negotiation for all the procurement for all entities. 2. Handling all the procurement, commodity, non,commodity, services, IT, marketing. 3. Maintaining the vendor database for the company and expanding the same by developing,onboarding new vendors 4. Ensures the quality, accuracy and completeness of procurement deliverables. 5. Tracking and maintaining the cost saving through procurement initiatives. 6. Helps in developing departmental policies and technical standards and procedures governing the procurement function. 7. Provides adequate training, technical and administrative guidance, and instruction to other personnel within the org. 8. To ensure that all assigned procurements are completed as per the given TAT. 9. Conduct agreement,based procurement in strict compliance with IA policies and compliance processes. 10. Ensure that the purchase orders are created correctly, relevant procurement procedures have been applied and all supporting documentations are attached 11. Advice to the internal customers on procurement related matters and guidance on compliance with procurement policies and processes to ensure needs are met and gets best value for money. 12. Facilitate Procurement Committee meetings, drafting the Procurement Committee minutes and getting them approved by the committee members and Cost Centre Head (if required). 13. Ensure the integrity of the competitive procurement process, facilitate fair debriefing to bidders and exercise appropriate judgment, facts during vendor interaction without disclosing any confidential piece of information. 14. Physical verification and quality assessment of new vendors identified and facilitating the empanelment of suitable vendors. 15. Physical verification and quality assessment of existing vendors on a periodic basis. 16. Ensure accuracy of vendor invoice and processing of payment with supporting documentation and approvals. 17. Maintain the departmental e,file system, agreement tracker, payment tracker and timely reminders to users on renewal, fresh agreements along with finance payable team. Deliverables , Administration and IT 1. Ensuring maintenance of Office premises, regular AMC of equipments, cleanliness of office, office equipments are functional and timely repair and maintenance is done 2. Supervision of housekeeping on daily basis. 3. Ensuring adequate security to the office premises and employees. 4. Ensuring that the working conditions of workstations, conference rooms, and washes rooms and responding to the staff request related to the same 5. Provide logistics support during the time of any workshop,training ,meeting ,conference with the help of other functions and HR 6. Ensure the processing of bills as per the organization guide lines and within the timelines. 7. Ensuring proper maintenance of inventory of office equipment, stationaries and other items 8. Ensure relevant policies and guidelines are up to date and shared with the relevant staff. 9. Ensuring that invoices received reconcile to purchase orders and matching 10. Receipts to purchase orders along with the all the relevant documents before sending it to finance for payment. 11. Ensuring all the Admin related contract are renewed timely, Stationery, Taxi, travel agent, courier service, HO rent, pantry, HO asset insurance 12. Managing travel desk for corporate office and field sales employees as per company's travel policy. Ensuring tie up with a network of hotels,event management agencies at optimized cost and convenience 13. Ensuring HO asset register is maintained and updated in timely manner. 14. Assist in the budgeting and planning of the year, preparing cost analysis and reports to finance. Maintaining good coordination with other departments to ensure a smooth work 15. Assist in gathering information for reports on the status participate in any other activities, which may be required to be undertaken to fulfil the objectives of the organization. 16. Ensuring archival of IT related contracts and renewal of contracts and domains as and when required. 17. Ensuring IT hardware,software, backend are in place and updated (including procurement requirements) as per business requirement from time to time 18. Ensuring IT asset register is maintained and updated in timely manner. Qualification and Expertise:1. Graduate , Post,Graduate , equivalent with 8,10 years of experience 2. Specialized qualification in in procurement or supply chain will be added advantage 3. Preferably from fast growing set,up background Required Abilities 1. Strong negotiation & analytical Skill2. Good Business and Commercial Acumen 3. Strong stakeholder mgmt. and people skill4. Driven for Results & ability work in ambiguity and pressure