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Office Manager ( 1 Year Fixed Term Contract)

TerraCycle Overview:

TerraCycle is an international leader in innovative sustainability solutions, creating and operating first-of-their-kind platforms in recycling, recycled materials, and reuse.

Across 21 countries, TerraCycle is on a mission to rethink waste and develop practical solutions for today’s complex waste challenges. The company engages an expansive multi-stakeholder community across a wide range of accessible programs, from Fortune 500 companies to schools and individuals, and has raised over $44 million for schools and nonprofits since its founding more than 15 years ago. In 2019, TerraCycle launched Loop to enable brands, retailers, and consumers to move from a disposable to durable supply chain, and further the circular economy.

TerraCycle has received hundreds of awards and recognition and has been highlighted in some of the world's most recognized media outlets, including CNN, Wall St. Journal, Reuters.com, New York Times, Forbes, Time, and thousands of others.Job Overview:

We have an exciting opportunity for an experienced Office Manager who is bright, friendly, and extremely organized to join our Operations team on a year fixed term basis as the face of TerraCycle and Loop in our office, you will be responsible for the smooth running of both our office units located in Perivale, West London.

The role will report to the Head of Business Operations, you will be expected to develop an understanding of TerraCycle’s operations in Europe and Worldwide. You will from time to time get opportunities to work on various exciting projects such as the expansion of our offices.

The ideal candidate will create and maintain a healthy work environment to optimize our organizational effectiveness, communication and safety. The Office Manager will be responsible for guaranteeing office supplies arrangements, visitors’ wellbeing and providing general support to our employees. The ideal candidate will also be enthusiastic and be able to propose and handle office events.

From our recycling to our warehouse, there is never a dull moment at TerraCycle and Loop so the successful candidate will be kept on their toes with a variety of tasks to keep things interesting.

You should have some experience of working as an Office Manager with a good understanding of Health & Safety regulations as well as standard good practices. You will be managing an Office facilities & IT helpdesk coordinator who handles all the technical aspects of our buildings and will be the main point of liaison with our cleaner and handyman.

Primary Responsibilities:

Overseeing office operations and procedures

Work with the Head of Business Operations to ensure a safe and healthy office environmentImprove the office condition and coordinate necessary repairsResponsible for the cleanliness of the office ( clean supplier..)Manage the office layout, ordering stationery and equipment when neededLine manage, coach and mentor the Office & IT CoordinatorMaintaining / ordering office supplies with purchase order & ordering groceriesWork together with People Operations to update and maintain office policies as necessaryOversee timely invoicing and payments for all itemsNegotiate with office vendors and service providersManage office budget, ensure accurate and timely reportingOrganize the office onboarding process for new employees and provide support to visitorsPlan in-house or off-site activities, like celebrations and conferencesBeing the first point of contact for our reception: Meeting and greeting visitors.Being the first point of contact for our warehouse operations.Accepting and sorting mail and deliveries, assisting with receiving pallets.Supporting the planning of events and supporting office social activities (including team bonding)Corporate card management and reconciliation, processing expenses.Assisting in ad hoc administration tasks as needed, including helping book travel.

Requirements/Skills:

Previous office management experience required – at least 2 years in a fast-paced organisation.Excellent organizational skills and ability to adapt to changing prioritiesProject management skillsAmazing attention to detail – you’re brilliant at thinking two steps ahead but also like to double check your work!Smart, vibrant, enthusiastic and personableInquisitive and proactive with excellent communications skills.Ability to work under own initiative with minimal supervision

Compensation:

A mission driven organization with a strong team culture where successes are celebrated togetherCompetitive salary25 Paid Holiday DaysCompany Pension contributionQuarterly Team BuildingEmployee Recognition Programs2 Paid Volunteering Days to give back to your local communityEnhanced Parental LeaveEmployee DiscountEmployee Development opportunitiesSummer/Flex Fridays - early Friday finishHybrid working - opportunity to work from home up to 2 days per weekWork from anywhere for 1 month in a yearOffice Exchange Programme across our regional and global Offices

Job description is not all-inclusive. TerraCycle reserves the right to amend this job description at any time. TerraCycle is an Equal Opportunity Employer, committed to a diverse and inclusive work environment. All candidates must already have the eligibility to work in the UK.TerraCycle is committed to Diversity, Equality and Inclusion.

Job Type
Full Time
Salary
N/A
Experience
N/A
Posted
68 days ago

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