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Bilingual Human Resources Administrator

Overview

The Company:

OSL (Outsourced Sales Leadership) was established in 2012 in Mississauga, Ontario, to provide clients with customized designed sales solutions in retail, direct sales, merchandising and customer acquisition.

It is an exciting time to be at OSL Retail Services, working for a people focused company that’s at the top of its game. The momentum we’ve generated in recent years with our commitments to client customers, innovation, business results, and an entrepreneurial spirit has created energy, enthusiasm, and engagement among our employees that is pushing us to new heights. And we’re on the lookout for talented people who share our vision and values and want to join us in this journey. At OSL, our culture is our foundation. Passionate employees, great customer service and long-term relationships are all built upon that foundation. We value people, passion, honesty, respect, and integrity.

The Bilingual Human Resources Administrator performs a range of HR administrative and coordinating duties in support of the HR function for their assigned client group(s). The duties include day-to-day administration of employee data management and benefits, administration and participation in recruitment, training, health and safety, performance management, ad hoc meetings and reporting, client correspondence, calls and HR Coordinator/Generalist back up for basic to moderate complexity with support from their supervisor on more complex issues.

Location – Hybrid in Mississauga

Responsibilities;

Completes routine requisitions, new hire forms, onboarding (e.g. onboarding and change forms) and offboarding (extended absences, termination requisitions) activities for assigned practice area(s) and elevates more complex matters for support and or resolution as required

First point of contact for general new hire onboarding, changes and offboarding inquiries. Elevates as required.

Prepares, delivers, and follows up on approved offer letters and onboarding documents

Administers benefits enrolment, changes, terminations, invoicing, reconciliation, administration, and general inquiries

Administers vacation and extended absences administration including tracking, reconciliation, and fulfillment follow-up

Supports annual performance evaluation administration

Assists with other HR administrative matters such as HR metrics, employment verification letters, HRIS troubleshooting and administration

Assists with intake, research, and response preparation of basic legislative inquiries and/or claims (e.g., Unemployment Insurance, Department of Labor, WCB, Social Assistance, Benefits, COBRA). Informs supervisor upon notification receipt of all such matters and elevates more complex matters to supervisor immediately

Liaises with Recruiting and Payroll teams upstream and downstream to support employee lifecycle

Supports HR leadership through active participation in ad hoc meetings and other project assignments

Assists with ensuring employee file and sign-off requirements are accurate and up to date

Assists with ensuring client-base system records are accurate, maintained and up to date

Supports occasional urgent evening and weekend HR support needs in an accurate and timely manner as required

Job Requirements;

Bilingual French and English

A college or university degree, preferably in business specializing in Human Resources, or equivalent office administration work experience

Post graduate diploma in Human Resources preferred

1-3 years of experience in a Human Resources role preferably in retail, sales and/or multi-unit operations preferred

Excellent communications skills, both verbal and written

Highly organized and detailed orientated

Effective time management and inter-personal relation skills

Strong computer skills including proficiency in Microsoft Office Suite

Conviction to improve personally and support continuous improvement

High level of personal integrity

Positive and supportive tone, attitude, and work ethic

Ability to work in a fast-paced environment

Self-starter

Previous multi-unit national retail experience preferred

Previous experience with United States labor laws and related legislation preferred but not required for this entry level HR role

What we offer:

A competitive base salary plus bonuses and other perks

3 weeks’ vacation plus additional flex days

Comprehensive benefits

Training and development opportunities to grow your career with one of Canada’s Best Managed Companies

A supportive workplace culture and work environment

We thank all interested applicants; however, only qualified candidates will be contacted. This position requires the successful completion of a criminal background check.

Disclaimer: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

OSL is committed to an inclusive workplace that does not discriminate against race, nationality, religion, age, marital status, physical or mental disability, sexual orientation, gender, or gender identity. We believe in diversity and encourage any qualified individual to apply.

Job Type
Full Time
Salary
N/A
Experience
N/A
Posted
65 days ago

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