Project Management Team Lead

Overview / Description

Culture @ Ogilvy Health - Why work with us?

Join one of Canada’s best Pharmaceutical Advertising Agencies, growing rapidly and working hard to transform health communications in Canada.

Be part of a dynamic team of youthful yet seasoned professionals all enjoying an opportunity for career and personal growth.

Participate in sophisticated and ground-breaking professional, patient and direct-to-consumer (DTC) campaigns.

Work with Tier 1 Pharma Clients in both the Canadian and global markets.

Flexible work environment remote with Toronto or Montreal office locations.

The PMO Team Lead will oversee the development and implementation of the PMO function as well as operate as a Senior Project Manager on a smaller scope of projects than the rest of the team. The ideal candidate will have experience managing both large-scale projects and high volume of projects from start to finish, with a proven ability to meet deadlines and stay within budget. He or she will be a strategic thinker with excellent problem-solving skills and will be able to effectively communicate with all stakeholders. The PMO Team Lead will be responsible for ensuring that the Project Management Team is organized to support the Agency in delivering all projects on time, within budget, and to the required quality standards.

Responsibilities / Responsabilités

Serve as the primary point of contact for all project-related matters, including but not limited to scope, schedule, budget, risks/issues, and quality based on Agency Standards/historical

Lead a team of Project managers and ensure they are set up for success

Establish and maintain strong working relationships with Accounts, Strategy, Creative, Medical and project team members throughout the project lifecycle

Define project objectives, success criteria, and deliverables in collaboration with the Strategy, creative and medical departments

Develop and execute detailed project plans, ensuring that all project activities are properly sequenced and resourced

Monitor and report on project progress, performance, and health against established metrics, thresholds, and baselines

Identify, track, and resolve issues and risks proactively, escalating as necessary to ensure timely resolution

Manage and control changes to the project baseline in accordance with established change management processes

Facilitate regular project status meetings and other communications forums as needed

Prepare and distribute accurate and timely project reports, presentations, and other artifacts as required

Conduct post-project reviews to document lessons learned and identify opportunities for process improvement

Maintain up-to-date knowledge of relevant project management methodologies, tools, and techniques

Perform other duties as assigned

Lead all project management activities for assigned brands, from project scoping to final delivery and key checkpoints in between

Orchestrate Client Service to manage project scope, build timelines, update status reports, track financial performance and follow-up with various teams for ongoing deliverables

Ensure client needs are being met by negotiating deadlines, re-prioritizing jobs and flagging any risk on delivery

Ensure Agency standard pricing grids are being updated

Think outside the box and collaborate with key team members to find solutions

Work closely with Resource Management function

Thorough understanding of steps in Agency process and ability to apply to project management

Ensure package artwork files are completed for publications

Qualifications

7+ years experience in project management with progressive responsibility with 2-3 years of Agency experience in a similar role

Proven ability to lead and manage large, complex projects from initiation through close-out

Demonstrated success developing and managing project budgets

Strong understanding of project management methodologies

Excellent communication, presentation, and interpersonal skills

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Ogilvy Health Canada employees are encouraged to bring their ideas, experiences and perspectives, gleaned from their varied backgrounds, to the workplace. Ogilvy Health is an equal opportunity employer and considers applicants for all positions without regard to race, colour, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability. We believe in creating a dynamic work environment that values diversity and inclusion and strive to recruit a diverse slate of candidates to help us achieve that goal.